Centre Branch Meeting Room
Meeting Room Use Policy
Wicomico Public Library, Centre Branch, has one meeting room for cultural, civic and educational purposes. This Meeting Rooms will, to the extent that is legal and consistent with Library policies, be made available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not constitute an endorsement of that group’s policies or beliefs.
Non-Profit Organizations: Non-profit organizations holding rooms for public meetings, board meetings, etc. may use the meeting room without charge; provided there is no admission fee for their meeting. Non-profits charging admission for that meeting will be required to pay regular, for-profit rates. The non-profit rate is extended to recognized, community non-profits only: churches, schools, community service groups, civic groups and social action groups. An organizational
name and contact info must accompany all reservations.
Social/Private Events/For-profit Organizations: The fee for use of the room for private or social events will be $25 for the first two hours and $10 for each additional hour (available in half hour increments). Payment for the meeting rooms must be received prior to gaining access. If you are uncertain of your group’s status, please contact the Library.
Reservations & Cancellations
Meeting rooms are typically reserved for use during regular Library hours. Each individual and/ or organization should not plan to use the meeting room facilities more than 12 times per year. Reservations may be made for up to 5 hours at one a time. Reservations for a longer time frame will be reviewed on a case by case basis. Reservations may be made up to 3 months in advance. Attendance at any meeting may not exceed 30 people, which is the room capacity as
established by the Fire Marshall.
Due to the high volume of meeting room requests, we appreciate advanced noticed for any cancellations. Groups that do not provide advanced cancellation notice (“no shows”) on a repeated basis may lose the privilege of using the Library’s meeting rooms.
Those using the Meeting Room may bring light refreshments or arrange for catering. Those reserving a room must provide their own coffee service and equipment. Organizations are responsible for cleaning up the trash when finished and must properly dispose of trash in the containers provided by the Library. Food or other items left behind will be disposed of at the discretion of the Library. Food or drink should not be carried out of the meeting room into other areas of the Library. Groups that are not responsible in their use of the room will have their reservation privileges revoked and may be changed for cleaning or damages.
We request that you abide by the following rules:
room doors should remain unlocked while in use.
Wicomico Public Library reserves the right to refuse any booking request that does not comply with this policy. Authorization to use Library facilities does not reflect endorsement by the Library of any program or position of any persons or organizations.
Scheduling of meetings sponsored by the Library and the County will take precedence; therefore, it may be necessary, in unusual circumstances, to preempt the booking of another organization.
When this happens, the Library will contact the organization as soon as possible. If there was a fee, it will be reimbursed.
Organizations using the meeting rooms must observe the public accommodation provisions of the Library in which it is unlawful “to discriminate against any person in the full use and enjoyment of such public accommodation, on the basis of race, color, religion, sex, ancestry, national origin, handicap or disability, use of guide or support animals due to blindness, deafness, or physical handicap or because the user is a handler or trainer of guide or support animals.”
All reservation requests must be approved by a Library staff member.
Meeting Room Information
Standard Fixtures: Large Trash Can, Wireless Internet Connection
Approved by the Library Board of Trustees on June 11, 2013